Privacy notice for registration and the newsletter

Project: 101255376 — THEATRUM ANIMI — CREA-CULT-2025-COOP

Personal Data Protection Notice

This notice is provided pursuant to Article 13 of EU Regulation 2016/679 (hereinafter, for brevity, the “Regulation”) by ATER Fondazione in its capacity as Data Controller.

ATER Fondazione hereby informs you that your data will be processed in the manner and for the purposes set out below.

1. Nature of the personal data

The processing will concern ordinary personal data and will be limited to ones that are strictly relevant to and necessary for the purpose pursued. Specifically, the data that must be provided are identification details (first name and surname), e-mail address, the data subject’s country of origin and profession.

2. Purposes of the processing

The personal data provided by users are used for the following purposes: a) to allow users to browse the restricted area of the Theatrum Animi Project website and post their own comments on the blog; b) to receive a monthly newsletter containing updates on project-related activities.

3. Legal basis for the processing

The legal basis for the processing is the consent freely given by the data subject.

4. Nature of data provision and consequences of refusal

Provision of the data is optional. However, refusal to provide the requested data will make it impossible to complete the authentication procedure, browse the restricted area, interact by posting comments on the available content and/or receive periodic newsletter updates.

5. Methods of data processing

The processing of personal data may include all operations referred to in Article 4 n.2 of the Regulation, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation and use.

The personal data provided are not subject to any internal organisation or indexing process.

The data collected are processed using IT tools. Appropriate security measures are implemented to prevent data loss, unlawful or improper use, and unauthorised access.

6. Disclosure to third parties and dissemination

Personal data will not be disclosed to third parties, except where strictly necessary for the proper operation of the service. Specifically, the only entities that may become aware of the data are the companies entrusted by ATER with managing the website, sending the newsletter and/or providing IT support, subject to their formal appointment as data processors.

The data are not shared with the other partners of the Theatrum Animi Project, except in aggregated and anonymised form with regard to countries of origin and professions.

Only in the event of audits and checks on the proper management of the project may the data be disclosed, solely for that purpose, to EACEA, the European Union agency responsible for the funding.

7. Rights of data subjects

You may exercise the following rights at any time:

a) the right of access to personal data;

b) the right to obtain rectification or erasure of the data, or restriction of the processing concerning you;

c) the right to object to the processing;

d) the right to data portability;

e) the right to withdraw consent: withdrawal of consent does not affect the lawfulness of processing based on consent given before its withdrawal;

f) the right to lodge a complaint with the supervisory authority (Italian Data Protection Authority).

All the above rights may be exercised by sending a request by email to privacy@ater.emr.it.

8. Duration of processing and retention period

The personal data voluntarily provided by the data subject will be processed by the Data Controller, without prejudice to the right to withdraw consent, for the entire duration of the Theatrum Animi Project and will be retained for a further five years after its conclusion, scheduled for 31 August 2028, solely for documentation purposes.

9. Data Controller

The Data Controller for the processing covered by this notice is ATER Fondazione, with registered office at Via Giardini 466/G, Modena (MO), privacy@ater.emr.it.

10. Data Protection Officer

The Data Controller has appointed Fondazione Marco Biagi, with registered office at Largo Marco Biagi 10, Modena, as Data Protection Officer. The data subject may contact the Data Protection Officer at dpo@ater.emr.it.